How do I keep a petty cash log?

Start with the float as the balance brought forward. For each payment write the date, what it was for and the receipt number, put the amount in the Out column and take it off the balance. Top-ups go in the In column.

Yes — for example a column for the cost category or VAT. Each line of the columns box is one column; add |2 to make it wider.

What is an imprest petty cash float?

A fixed sum, say $150, kept in cash. Payments come out of it against receipts, and at the end of the period it is topped up by exactly what the receipts add up to, so it always starts again at the same amount. The top-up is one line in the In column.

Can I print it on A4 or turn it sideways?

Yes. Paper offers US Letter, A4 and B5, and Direction offers Portrait or Landscape; landscape gives the Description column more room. The 25 rows, the fields at the top and the Checked by line still fit on one page, except on B5 turned sideways, which takes 20 rows before the table runs on to a second page.

Is anything uploaded?

No. The PDF is drawn in your browser, so whatever you type stays on your computer.

Yes. The free plan adds a small line at the foot of the sheet; Pro leaves it off.

Petty cash log

Money in, money out and what is left, line by line.

Examples temporarily replace the input and settings. You can restore your previous work.

HeadingLines to fill in at the top (one per line)Columns, one per line — add |2 to make one wider, * for tick boxesRowsFill the first column withThe columns after the first areBoxes underneath (one per line)Signature lines (one name to a line)Shade every other rowDirectionPaper

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Example

Example: a month of an office’s $150 petty cash float, topped back up at the end

The office manager of a small architecture practice keeps a $150 float in the cash box and prints one sheet a month with the page’s settings: Date, Description, Receipt no., In, Out and Balance, 25 rows, US Letter, “Checked by” at the foot. At the top she writes Month: October 2026 and Balance brought forward: $150.00.

Each payment takes one row: the date, what it was for, the number written on its receipt, and the amount under Out.
The balance on each row is the one above it, plus In or minus Out.
At the end of the month the receipts add up to what was spent, and the bank tops the float back up by exactly that amount, entered under In.
Count the cash: it should match the last balance. The partner who checks it signs on the Checked by line.

Date	Description	Receipt no.	In	Out	Balance
Oct 2	Postage stamps	101		23.60	126.40
Oct 6	Milk, tea and coffee	102		14.85	111.55
Oct 9	Taxi to a client meeting	103		31.00	80.55
Oct 15	Courier for a parcel	104		18.50	62.05
Oct 21	Printer paper and pens	105		27.45	34.60
Oct 30	Top-up from the bank		115.40		150.00

Five receipts, $115.40 out, $34.60 left in the box; the $115.40 top-up brings the float back to $150.00, the balance brought forward on November’s sheet. The other 19 rows of the one-page sheet stay free for the rest of the month.

How it works

Write the balance brought forward at the top.
Enter each payment in or out on its own line with the receipt number, and carry the balance down.
Count the cash at the end of the month; it should match the last balance.
Download and print a sheet for each month.

Frequently asked questions

How do I keep a petty cash log?: Start with the float as the balance brought forward. For each payment write the date, what it was for and the receipt number, put the amount in the Out column and take it off the balance. Top-ups go in the In column.
Can I add columns?: Yes — for example a column for the cost category or VAT. Each line of the columns box is one column; add |2 to make it wider.
What is an imprest petty cash float?: A fixed sum, say $150, kept in cash. Payments come out of it against receipts, and at the end of the period it is topped up by exactly what the receipts add up to, so it always starts again at the same amount. The top-up is one line in the In column.
Can I print it on A4 or turn it sideways?: Yes. Paper offers US Letter, A4 and B5, and Direction offers Portrait or Landscape; landscape gives the Description column more room. The 25 rows, the fields at the top and the Checked by line still fit on one page, except on B5 turned sideways, which takes 20 rows before the table runs on to a second page.
Is anything uploaded?: No. The PDF is drawn in your browser, so whatever you type stays on your computer.
Is it free?: Yes. The free plan adds a small line at the foot of the sheet; Pro leaves it off.