Leave request form

How it works

1. Change the three lines at the top to whatever your workplace records — a staff number, a manager's name, a site.
2. The boxes are for the dates, the reason and who is covering. Rename them or remove any you do not need.
3. Leave the two rules at the foot: one for the person asking, one for the person approving.
4. Print it. A signed sheet is the thing that settles a disagreement about leave six months later.

Frequently asked questions

Why paper, when we have a system?

Most small workplaces do not, and many that do still want something signed for the file. This is also what to use when the system is down, when the person asking has no account yet, or when the approval has to travel with a paper timesheet.

Should the reason be compulsory?

That is your workplace's decision, not this form's. In many places the reason is not required for annual leave and is required for anything else. If you do not want to ask for one, delete that box before printing.

Can I make one sheet for the whole team?

Not on this page — this is one request, one sheet, because that is what gets signed and filed. For a view of who is off when, the attendance sheet is the grid to print.

What about the cover arrangements box?

It is the question that most often goes unasked and then causes the trouble: who is doing the work while the person is away. Filling it in at the point of asking is cheaper than finding out on the day.

Is anything uploaded?

No. The sheet is drawn in this browser. Nobody's leave, reasons or dates leave your machine.