Can I put the dates on it?

Yes. Set the first column to dates and give a starting date, and each row is labelled with a date instead of being blank. That suits a roster laid out one day per row rather than one person per row.

How do I make the shift columns wider?

Put |2 or |3 after a heading. “Name|3” makes the name column three times the width of a plain one, which is what leaves the day columns just wide enough for “09–17”.

Can I get tick boxes instead of writing space?

Yes — switch the cells setting to tick boxes, and every column after the first becomes a square to tick. That works well for an on-call rota where you only need to mark who is on.

Sixteen rows on a landscape A4 sheet leaves a comfortable line to write on. Twenty-five still fits but gets tight for anything but a tick.

Can my week start on Sunday?

Yes. The day headings are only text: put the lines in the order Sun, Mon, Tue … Sat. (If you fill the first column with “The days of the week” instead, it runs Monday to Sunday.)

Can I print it on US Letter?

Yes: the sheet starts on US Letter in the US and Canada and on A4 elsewhere, and Paper switches it, with B5 there too. The columns are spread across the width of whichever paper you pick, so nothing is cut off.

Yes. The free plan adds a small line at the foot of the sheet; Pro leaves it off.

Roster

Who is on, and when.

Examples temporarily replace the input and settings. You can restore your previous work.

HeadingLines to fill in at the top (one per line)Columns, one per line — add |2 to make one wider, * for tick boxesRowsFill the first column withThe columns after the first areBoxes underneath (one per line)Signature lines (one name to a line)Shade every other rowDirectionPaper

Pro keeps the settings you use every week and puts them one click away. See Pro

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Example

Example: a weekly staff roster for a small café, on US Letter

A café with eight part-timers pins a blank roster up in the back room every week. The template is already set for it: heading “Roster”, “Team” and “Week beginning” lines at the top, a wide Name column and seven day columns, 16 rows, a Notes box, landscape. Only Paper changes, to US Letter.

“Name|3” makes the name column three times as wide as a day column: on landscape Letter about 75 mm (3 in), against 25 mm (1 in) for each day.
Sixteen rows and the Notes box share the sheet, so each row is about 8 mm tall: room to write “7–3” or “off” in pencil.
Download, print, pin it up and fill in the shifts by hand.

Name	Mon	Tue	Wed	Thu	Fri	Sat	Sun
Sam Example	7–3	7–3	off	11–7	11–7	8–4	off
Alex Sample	11–7	off	7–3	7–3	off	11–7	8–4

One landscape Letter sheet with 16 rows, every other one shaded, and the Notes box underneath, filled in by hand as above. One printout covers any week. On A4 the same layout gives an 80 mm name column and 27 mm days.

How it works

Keep “Name” as the first column and leave the rows blank, so one printing covers any week.
Change the day headings if your week starts on Sunday, or replace them with shift names.
Set the first column to dates and pick a start if you would rather have the dates printed on.
Download and print. Pin it up and fill it in in pencil.

Frequently asked questions

Can I put the dates on it?: Yes. Set the first column to dates and give a starting date, and each row is labelled with a date instead of being blank. That suits a roster laid out one day per row rather than one person per row.
How do I make the shift columns wider?: Put |2 or |3 after a heading. “Name|3” makes the name column three times the width of a plain one, which is what leaves the day columns just wide enough for “09–17”.
Can I get tick boxes instead of writing space?: Yes — switch the cells setting to tick boxes, and every column after the first becomes a square to tick. That works well for an on-call rota where you only need to mark who is on.
How many names fit?: Sixteen rows on a landscape A4 sheet leaves a comfortable line to write on. Twenty-five still fits but gets tight for anything but a tick.
Can my week start on Sunday?: Yes. The day headings are only text: put the lines in the order Sun, Mon, Tue … Sat. (If you fill the first column with “The days of the week” instead, it runs Monday to Sunday.)
Can I print it on US Letter?: Yes: the sheet starts on US Letter in the US and Canada and on A4 elsewhere, and Paper switches it, with B5 there too. The columns are spread across the width of whichever paper you pick, so nothing is cut off.
Is it free?: Yes. The free plan adds a small line at the foot of the sheet; Pro leaves it off.