Should the times be printed or written?

Either. The rows are blank by default, so a change of plan costs a pen stroke rather than a reprint. To print the times, set “Fill the first column with” to “A list of my own” and type one time per line; rows left over stay blank.

Can I make it portrait?

Yes, and for a short event it reads well. Landscape is the default because a “what happens” column wide enough to be useful needs the extra width.

Is this the same as a call sheet?

It is the same sheet with different headings. A film call sheet wants Time, Scene, Cast, Location — type those in and you have one.

Can I print it on US Letter?

Yes: Paper offers US Letter, A4 and B5. On landscape Letter the 24 default rows still fit on one page, with the headings and the four lines at the top.

Is anything uploaded?

No. The PDF is drawn in your browser, so whatever you type stays on your computer.

Yes. The free plan adds a small line at the foot of the sheet; Pro leaves it off.

Event run sheet

What happens, when, and whose job it is.

Examples temporarily replace the input and settings. You can restore your previous work.

HeadingLines to fill in at the top (one per line)Columns, one per line — add |2 to make one wider, * for tick boxesRowsFill the first column withThe columns after the first areBoxes underneath (one per line)Signature lines (one name to a line)Shade every other rowDirectionPaper

Pro keeps the settings you use every week and puts them one click away. See Pro

Preview

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Your files stay on your device

This tool runs entirely in your browser. Nothing is uploaded, nothing is stored, and you can even turn off your internet connection before you start.

Example

Example: a wedding reception run sheet on US Letter, with the times printed

The coordinator of a Saturday wedding at a barn venue wants every vendor and helper on the same sheet: 14 times, from the 3:30 PM arrivals to the 11:00 PM send-off. The times are settled, so this time they are printed rather than written in.

Keep the four lines at the top — Event, Date, Venue, Contact on the day — and write the coordinator’s cell number on the last one.
Columns: change Notes to Music, so they read Time|1, What happens|4, Who|2, Music|2.
Fill the first column with: A list of my own, and type the 14 times one per line (3:30 PM, 4:00 PM … 11:00 PM). Paper: US Letter, Landscape.
The 24 rows fit on one page: the times fill the first 14, and the last 10 stay blank for whatever comes up on the day.

Time (printed)	What happens	Who	Music
3:30 PM	Photographer and florist arrive	Coordinator	–
4:30 PM	Guests seated	Ushers	Prelude playlist
5:00 PM	Ceremony	Officiant	Processional
5:30 PM	Cocktail hour	Bar staff	Jazz trio
7:00 PM	Grand entrance, first dance	DJ	First dance song
8:15 PM	Toasts	Best man, maid of honor	Microphone on
11:00 PM	Send-off	Coordinator	Last song

Only the times are printed; the other columns are written in by pen, as in the table. On landscape Letter, Time is about 28 mm wide, What happens about 111 mm, Who and Music about 55 mm each. Print one for every person working.

How it works

Fill in the event, the date, the venue and whose phone to ring when something goes wrong — that last line is the one people actually use.
Keep the columns or change them. A wedding wants “Music”, a conference wants “Room”.
Twenty-four rows covers a long day. It runs onto a second page if you need more, with the headings repeated.
Download and print one for every person working, not one for the folder.

Frequently asked questions

Should the times be printed or written?: Either. The rows are blank by default, so a change of plan costs a pen stroke rather than a reprint. To print the times, set “Fill the first column with” to “A list of my own” and type one time per line; rows left over stay blank.
Can I make it portrait?: Yes, and for a short event it reads well. Landscape is the default because a “what happens” column wide enough to be useful needs the extra width.
Is this the same as a call sheet?: It is the same sheet with different headings. A film call sheet wants Time, Scene, Cast, Location — type those in and you have one.
Can I print it on US Letter?: Yes: Paper offers US Letter, A4 and B5. On landscape Letter the 24 default rows still fit on one page, with the headings and the four lines at the top.
Is anything uploaded?: No. The PDF is drawn in your browser, so whatever you type stays on your computer.
Is it free?: Yes. The free plan adds a small line at the foot of the sheet; Pro leaves it off.