Wedding seating chart template
Tables and guests typed once, printed three ways.
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Your files stay on your device
This tool runs entirely in your browser. Nothing is uploaded, nothing is stored, and you can even turn off your internet connection before you start.
Example
50th anniversary party: 36 guests at 6 numbered tables, plan, A–Z list and numbers
Linda and Tom celebrate 50 years with 36 guests (names made up). Heading “Linda & Tom · 50 Years”, design Hearts, In colour, US Letter. Each table is one line with a colon, “Table 1: Linda Hayes, Tom Hayes, Robert Hayes Jr., Karen Hayes, Grandpa Joe, Emily Hayes”, and so on to Table 6, six guests each.
- The seating plan: one landscape Letter sheet, the 6 tables in 3 columns and 2 rows, the names at about 15 pt. On A3 they stay the same size, the largest the plan prints, so Letter is enough.
- The alphabetical list: all 36 in two columns of 18, by the last word of each name. “Robert Hayes Jr.” files with the Hayes family and “Dr. Alan Brooks” under B, but “Grandpa Joe” under J.
- Table numbers: one card per table, two to a sheet, “Table” small and the number large, “Linda & Tom · 50 Years” at the foot: 3 sheets for 6 tables.
| From the list | Table |
|---|---|
| Dr. Alan Brooks | Table 2 |
| Susan Brooks | Table 2 |
| Ben Carter | Table 6 |
| … | |
| Madison Hayes | Table 4 |
| Robert Hayes Jr. | Table 1 |
| Tom Hayes | Table 1 |
| Tyler Hayes | Table 4 |
| Grandpa Joe | Table 1 |
| Brian Kowalski | Table 4 |
| … | |
| Patrick O’Neill | Table 2 |
| Ellen Reynolds | Table 3 |
| Pastor Mike Reynolds | Table 3 |
| … | |
| Walter Young | Table 5 |
Each download is seating-plan.pdf with nothing printed on it but what you typed. Type “Grandpa Joe Hayes” and he moves into the list with the rest of the Hayes family.
How it works
- Type each table: its name and its guests, on one line with a colon or a guest to a line.
- Add the heading — your names — and choose the design.
- Download the seating plan; then the alphabetical list and the table cards from the same text.
Frequently asked questions
- How do I type the tables?
- Either “Table 1: Anna, Ben, Carla” on one line, or the table’s name on a line and then a guest to a line, with an empty line before the next table. Tables without a name are numbered.
- How big can it be?
- The plan puts every table on one sheet and sets the type as large as the longest table allows; for 15 tables and more, choose A3 for an easel. The list runs over as many pages as it needs.
- How is the alphabetical list sorted?
- By family name — the last word of each name — so guests find themselves quickly at the door.
- Is there a footer on it?
- No. It is handed round, so nothing is printed on it but what you chose.
- Can I print big table numbers?
- Yes: choose Table numbers. “Table 4” prints “Table” small and a large 4; a table with a name (“Garden”) prints the name large. Two cards to a sheet, with your heading at the foot only if you typed one. The tables box can also be just “1-12”.
- Where do “Jr.” and “Grandpa Joe” go in the list?
- A name is filed by its last word, passing over Jr., Sr., II and III, so “Robert Hayes Jr.” sits with the Hayes family and “Dr. Alan Brooks” under B. “Grandpa Joe” has no family name typed, so he is under J; type “Grandpa Joe Hayes” to file him with the Hayes.
- Is anything uploaded?
- No. The sheet is made in your browser, and nothing you type leaves your computer.